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CASE STUDY - THE ROYAL PARKS The Royal Parks (TRP), an executive governmentagency responsible for administering and maintainingLondon's Royal Parks, is implementing a financialmanagement system (FMS) with integrated electronicdocument imaging and electronic documentcirculation functionality from COA Solutions. The new system will replace time-consuming paper-based procurement processes with automatedprocedures. TRP's previous processes were paper-driven with documents being manually distributedacross its eight different sites. Using the document circulation and electronicdocument imaging technology, TRP staff will be ableto raise purchase orders and approve purchaseinvoices remotely, eliminating inefficient and energy-intensive paper-based processes. Budget holders willalso be able to electronically create, circulate andaccess financial reports directly from COA Solutions'system, providing a paperless office.John Swainson, Director of Resources at The RoyalParks says: "The new system will significantlyimprove our purchase-to-pay efficiency whilstsupporting our environmental goal to reduce paper." For more information please contact Liz Ebbrell on +44 1625 856505 or liz.ebbrell@coasolutions.comINFORMATION TECHNOLOGY085organisations are aware of how much carbon they emit,they can then implement measures and systems tohelp reduce their yearly emission levels, cuttingallowance costs and ensuring a favourable position inthe league tables.There are a range of IT systems that enable lowerenergy consumption across an organisation andtherefore, reduced emissions, the impact of whichshould not be underestimated. These need notnegatively impact the running of the organisations buton the contrary, they can improve an organisation'sefficiency at the same time as cutting emissions. SuchIT systems are predominantly concerned withautomating energy-intensive processes and includedocument management and self-service technologies. Moving to electronic processes using documentmanagement offers huge potential to reduce office-based carbon emissions associated with some of theworst culprits - photocopiers and printers. Electronicprocesses involving the electronic creation, circulationand storage/imaging of documents eliminate the needto print out, photocopy and post documents (invoices,statements, contracts, personnel records etc.). Byeliminating the related emissions from the likes ofphotocopiers and printers, a business can save manytonnes of carbon.Even better, companies can now measure the impact of this technology on their emissions usingdocument management green meters. COA Solutions'document management subsidiary, Version One,launched such a meter in October 2009. This green meter calculates CO2, paper and tree savingsrelating to the following actions:. Distribution of a document by electronic mail (ratherthan printing and posting the document);. Distribution of a document by automated fax (ratherthan printing and posting the document);. Automated storage of an outgoing document (ratherthan printing and filing the document);. Electronic document authorisation (rather thanphotocopying and circulating the document). A soft drinks business has recently implemented theVersion One green meter and has reported saving973.35 tonnes of carbon and 454 trees as a result ofusing Version One's document management andimaging solutions over the past six years. With theallowance per tonne of carbon being £12, had the CRCscheme been in effect since 2004, this soft drinksbusiness would have saved £11,680 on allowancesover these six years, or £1,946 per year. Self-service technologies are also vital for cutting theuse of high emitting printers and photocopiers. Thesetechnologies enable authorised staff across theorganisation to directly access and input informationinto the organisation's central software systems (HR,payroll, accounting etc.), removing the need for theproduction and circulation of paper-based information.Similarly, providing employees with access tocollaborative and file-sharing tools directly from theirPCs means that less paper is being produced andduplicated across the business.Other technologies which automate energy-intensiveprocesses, thereby reducing carbon emissions, include(but are not limited to) electronic procurement,electronic employee expenses management andelectronic payslip systems.CONCLUSIONComplying with the CRC Energy Efficiency Schemeneed not be a chore as long as the qualifyingorganisations are supported by the right softwaresystems for the calculation, management, reportingand reduction of CO2. Without such systems in place,it is difficult to imagine how a business is able toeffectively and efficiently comply with the CRC,thereby risking financial penalties, imprisonment andsevere reputational damage. n" "IT IS VITAL THATQUALIFYING ORGANISATIONSHAVE THE RIGHT ITINFRASTRUCTUREIN PLACE TO HELP THEM TO MEASURE, MONITOR AND REDUCE CARBONEMISSIONS

hen I was last here [in China], we set outan ambitious agenda which I am pleasedto see we have largely fulfilled. Thesemeetings provide an opportunity for us todiscuss in detail developments in our bilateralrelations, compare notes on key global issues and takeour joint agenda forward. The bilateral relationship is strong, and the EU-Chinastrategic partnership is even more relevant in anincreasingly globalised world. Whether it is on leadinga global economic recovery, resisting protectionistpressures, combating the threat of climate change,addressing nuclear proliferation, and other securitypolicy questions, I believe that China and the EU needto work together in the spirit of a strategic partnershipand full respect of the ideas of stability andpredictability and in our history of diplomaticrelations. The EU has always supported a role forChina in world affairs and in multilateral institutions,and China has always supported the Europeanintegration process.Prime Minister Wen and I spoke candidly about ourconcerns. We spoke about our current economicsituation globally and the contribution that China andthe EU, as very responsible partners, can give to asustainable global recovery. We discussed withouttaboos all issues, from the importance of rebalancingglobal growth and further reducing global imbalances,to trade, investment and currency matters. I welcomethe commitment of PM Wen to going on with openingthe Chinese economy. I think the EU can also congratulate itself for havingresisted protectionist pressures and having kept ourmarkets open. We have also seen an increase of tradein both directions. In fact we are also after thismeeting going to meet European business leadersbecause we want to be sure that the best conditionsfor investment are in place. Furthermore, we have decided also to look at thepossibility of reinforcing our conditions for investmentboth in China and in the EU in the future. It isimportant for us to ensure a level playing field forEuropean companies in China and I know that PrimeMinister Wen attaches great importance to the role ofthese European companies here in the Chinesemarket. In fact, those companies are a key pillar of theEU-China partnership. We have discussed specifically the issues of climatechange and energy. We are determined to build on theCopenhagen Accord and I think our regular dialogueon this topic is essential. That is why CommissionerHedegaard and her counterpart, Vice Chairman XieZhenhua, have agreed to set up a "hotline" on climateissues and to conduct a regular dialogue at their level.We believe that both the international process afterCopenhagen and the bilateral cooperation raise agreat potential for the relations of China and the EU.We had an in-depth discussion of energy policy. BothChina and the EU are resolved to act as responsibleglobal energy players so as to ensure energy securityand sustainability. I will have the pleasure ofinaugurating the EU-China Clean Energy Centre herein Beijing, a key tool to strengthen our cooperation onclean-energy technologies, and this is a key elementin our efforts to combat climate change. For this year, we have agreed a very ambitiousprogramme that I will not detail now but whichreflects the importance that both sides give to thisdialogue. We have also mentioned extensively people-Right: EC PresidentBarroso and ChinesePremier Wen Jiabao attheir Beijing meeting inAprilTHE EU AND CHINA ADDRESS COMMON CHALLENGES 086WORLD IN PERSPECTIVEWJOSÉ MANUEL BARROSO, PRESIDENT OF THE EUROPEAN COMMISSION