20www.rockleyadventure.coM 01202 677 272Safety ProceduresSummary of Rockley Adventure Staff Emergency Procedure Guidelines. Make arrangements for the sick or injured casualty involving the emergency services as appropriate. At least one member of staff MUST remain with the sick or injured at all times.. Contact the Centre Manager, Rob Clark (if the incident occurs in France) and Peter or Lis Gordon as soon as possible by telephone.. Rob Clark / Peter Gordon / Lis Gordon / Group Leader / School Headteacher (as appropriate) will contact the next of kin, whether of pupils, adults or staff.. The decision as to who will carry this out MUST be made absolutely clear at the time. The number of persons sharing this responsibility will depend, to some extent, on the number of people who need to be contacted. N.B. The Centre Manager / Assistant or Acting Manager will, at ALL times carry/have to hand the following information:. Rockley Adventure Emergency Contact details & mobile phone. Staff member to fill in accident book, Major Accident/Incident Report form and take written statements of witnesses if possible and appropriate and also record incident in the Centre Log.. Centre Manager must complete "Outcome" section of the Major Accident/Incident Report form.. Where a Major Accident/Incident form is completed this should be faxed immediately to Peter or Lis Gordon.Group Leader's Action in an EmergencyPlease check your own school/ LEA policies.The emergency procedure provided below is for your assistance and information, whether you use this or your own emergency action plan; this should be used in conjunction and co-operation with Rockley Adventure staff and the emergency services in the event of a serious accident/incident.STEP 1Make arrangements for the sick or injured pupil(s), involving the emergency services as appropriate. At least one member of staff MUST remain with the sick or injured.STEP 2Contact the Head teacher and/or home base contact as soon as possible by telephone.STEP 3The Head teacher / Deputy Head teacher / Chair of Governors / LEA representative / home base contact (as appropriate) should contact the next of kin, whether of pupils or adults participating in the trip.The decision as to who will carry this out MUST be made absolutely clear at the time. The number of persons sharing this responsibility will depend, to some extent, on the number of people who need to be contacted.N.B. The Group Leader should, at ALL times carry the following information: . School 'duty contact' details . Rockley Adventure Emergency Contact details. A copy of the School/LEA Emergency action plan . A complete names list for the group . A complete list of the group's medical informationSTEP 4Group Leader to fill in an accident form and a post visit form.Safety - All CentresOur high safety standards come from many years experience of teaching outdoor activities to groups of adults and children - we opened our first centre in 1976.Our operating procedures take account of guidelines laid down by national gov-erning bodies, the Adventure Activities Licensing Authority (AALA), the British Activity Holiday Association (BAHA) and the Royal Yachting Association (RYA) as well as all relevant UK and local Health and Safety legislation.All our activity sessions are tailored to suit the age and ability of the group to ensure maximum inclusion and progression whilst maintaining a safe learning environment.We do ask that both students and parents have read and agreed to the terms of our behaviour charter, details of which can be found in the Terms and Conditions (Appendix V, page 28) which accompany our Trip Consent form (Appendix IV, page 27) and in full in the Behaviour Charter itself (Appendix XII, page 36).All the necessary safety equipment for the activities in which groups take part will be provided, however students will need to ensure they bring appropriate footwear and clothing as detailed in the kit lists (Appendices XIII & XIV, pages 36-37).Risk AssessmentsWhilst it is not possible to entirely remove the risk of an accident, we aim to both minimise the chance as well as the seriousness of an accident occurring.We conduct a thorough Risk Assessment of all our activity centres and activities to identify what risks exist and how best to manage them to an acceptable level. It is these risk assessments that inform the production and review of our operating procedures.
21www.rockleyadventure.coM 01202 677 272Safety ProceduresBoth Risk Assessments and our activity Operating Procedures can be viewed and/or downloaded from the resources section of our website at: www.rockleyadventure.comSupervision and Security Procedures at our CentresRockley Adventure staff are resident at our centres and therefore provide supervision during the day and evening. Certain staff are nominated as contacts for Group Leaders and group members throughout the day and evening, we also have a member of staff on duty through the night.In order to provide as complete supervision as possible for your group, we require two adult members of your group to be nominated on a daily basis to our centre manager as the duty contact staff throughout the day, evening and night. We further request that these nominated adults refrain from drinking alcohol during their period of contact duty.All our staff are trained in our Accident and Emergency procedures; these include raising the alarm and contacting the local emergency services if necessary.RegistersRockley Adventure staff are responsible for checking that all your group members are present at the start and end of activity sessions, including evening activity sessions. It is however, your responsibility, as Group Leader, to know the whereabouts of your group members at all other times, although our staff will obviously assist during these other times.Identification WristbandsAfter the welcome talk on arrival at all our French centres, each pupil is issued with a unique identification wristband which is to be worn at all times until departure from the centre. Wristbands serve a number of purposes; they identify which children on the campsite are Rockley Adventure customers, they provide access to the campsite facilities such as the swimming pools (provided they are accompanied by a member of the school or Rockley Adventure staff), they also prevent pupils being served alcohol in the campsite bars or being able to purchase cigarettes or alcohol in the campsite shop. Pupils without a wristband are not allowed on activities. Wristbands deliberately removed will only be replaced upon payment of a small fee.Site AccessOur centres are situated on private camp sites accessible by one main entrance - our centres themselves are located in a separate area of the main campsite.Accommodation LayoutsAccommodation at our UK centre is in 4 and 6 berth bunk rooms all with their own ensuite facilities. All rooms are accessed by the occupants using a coded lock and windows have security locks. The main entrance to the building is also protected by a code lock.In addition to the 10 bedrooms, this building also offers a large dining area and social area for the use of the group.Accommodation at our La Reserve, La Rive and AzuRivage centres is in chalet-style frame tents for up to 6 persons with single, sprung beds. Each tent has electric lighting and a personal alarm. Tents are arranged in "Villages" of approximately 5 to 8. Teacher tents are normally allocated their own "Village" adjacent to the tents for their group members.Accommodation at our Gironde centre can vary however normally this is in large frame tents, sleeping up to 8 people each. For further details, please speak to a member of the schools team.In all our accommodation, pupils are divided into appropriate groups depending on their age and gender, on the basis of the names list you provide. However, this takes no account of friendship groupings. If you would prefer to assist us with the allocation of accommodation for your group, this can be arranged in advance with our centre manager.Toilet BlocksAt our UK centre we have separate male and female toilets, showers and changing blocks. At our French centres, loo and shower facilities are located a short walk (under 1 minute!) from our tent villages. These blocks are lit throughout the night, although we do also advise group members to bring a torch. Should a pupil need to visit the toilet block at night, they must follow the relevant procedure which will be discussed at the safety briefing on arrival.ValuablesOur centre manager will be happy to lock essential valuables away in the centre safe. For example Passports, EHICs and any Euros held by the group leader. Unfortunately we are unable to provide secure storage for pupils' mobile phones, MP3 players or other valuable personal items and for this reason these valuable items are unlikely to be covered by the insurance policy if lost, damaged or stolen. We therefore strongly discourage the bringing of this type of personal belonging on any of our trips.VisitorsRockley Adventure Head Office must be notified, in writing, of any expected visitors eg parents or friends etc to any of our centres. Don't forget we can be emailed on:email@example.comMobile TelephonesIt is strongly recommended that students do not bring mobile phones on their Rockley Adventure trip. This helps to avoid problems for night time supervision staff (texting and/or calls between tents/rooms etc) and avoids the risk of a breakdown in the chain of communication should an emer-gency situation arise.