21www.rockleyadventure.coM 01202 677 272Safety ProceduresBoth Risk Assessments and our activity Operating Procedures can be viewed and/or downloaded from the resources section of our website at: www.rockleyadventure.comSupervision and Security Procedures at our CentresRockley Adventure staff are resident at our centres and therefore provide supervision during the day and evening. Certain staff are nominated as contacts for Group Leaders and group members throughout the day and evening, we also have a member of staff on duty through the night.In order to provide as complete supervision as possible for your group, we require two adult members of your group to be nominated on a daily basis to our centre manager as the duty contact staff throughout the day, evening and night. We further request that these nominated adults refrain from drinking alcohol during their period of contact duty.All our staff are trained in our Accident and Emergency procedures; these include raising the alarm and contacting the local emergency services if necessary.RegistersRockley Adventure staff are responsible for checking that all your group members are present at the start and end of activity sessions, including evening activity sessions. It is however, your responsibility, as Group Leader, to know the whereabouts of your group members at all other times, although our staff will obviously assist during these other times.Identification WristbandsAfter the welcome talk on arrival at all our French centres, each pupil is issued with a unique identification wristband which is to be worn at all times until departure from the centre. Wristbands serve a number of purposes; they identify which children on the campsite are Rockley Adventure customers, they provide access to the campsite facilities such as the swimming pools (provided they are accompanied by a member of the school or Rockley Adventure staff), they also prevent pupils being served alcohol in the campsite bars or being able to purchase cigarettes or alcohol in the campsite shop. Pupils without a wristband are not allowed on activities. Wristbands deliberately removed will only be replaced upon payment of a small fee.Site AccessOur centres are situated on private camp sites accessible by one main entrance - our centres themselves are located in a separate area of the main campsite.Accommodation LayoutsAccommodation at our UK centre is in 4 and 6 berth bunk rooms all with their own ensuite facilities. All rooms are accessed by the occupants using a coded lock and windows have security locks. The main entrance to the building is also protected by a code lock.In addition to the 10 bedrooms, this building also offers a large dining area and social area for the use of the group.Accommodation at our La Reserve, La Rive and AzuRivage centres is in chalet-style frame tents for up to 6 persons with single, sprung beds. Each tent has electric lighting and a personal alarm. Tents are arranged in "Villages" of approximately 5 to 8. Teacher tents are normally allocated their own "Village" adjacent to the tents for their group members.Accommodation at our Gironde centre can vary however normally this is in large frame tents, sleeping up to 8 people each. For further details, please speak to a member of the schools team.In all our accommodation, pupils are divided into appropriate groups depending on their age and gender, on the basis of the names list you provide. However, this takes no account of friendship groupings. If you would prefer to assist us with the allocation of accommodation for your group, this can be arranged in advance with our centre manager.Toilet BlocksAt our UK centre we have separate male and female toilets, showers and changing blocks. At our French centres, loo and shower facilities are located a short walk (under 1 minute!) from our tent villages. These blocks are lit throughout the night, although we do also advise group members to bring a torch. Should a pupil need to visit the toilet block at night, they must follow the relevant procedure which will be discussed at the safety briefing on arrival.ValuablesOur centre manager will be happy to lock essential valuables away in the centre safe. For example Passports, EHICs and any Euros held by the group leader. Unfortunately we are unable to provide secure storage for pupils' mobile phones, MP3 players or other valuable personal items and for this reason these valuable items are unlikely to be covered by the insurance policy if lost, damaged or stolen. We therefore strongly discourage the bringing of this type of personal belonging on any of our trips.VisitorsRockley Adventure Head Office must be notified, in writing, of any expected visitors eg parents or friends etc to any of our centres. Don't forget we can be emailed on:email@example.comMobile TelephonesIt is strongly recommended that students do not bring mobile phones on their Rockley Adventure trip. This helps to avoid problems for night time supervision staff (texting and/or calls between tents/rooms etc) and avoids the risk of a breakdown in the chain of communication should an emer-gency situation arise.
22www.rockleyadventure.coM 01202 677 272Safety ProceduresPublic TelephonesPublic telephones are available at all our centres and can be operated using a phone card available from the camp site shop.Telephone TreeA telephone tree is a simple, efficient way of notifying parents/guardians of relevant information quickly eg of the safe arrival of the group or if there is any estimated delay on the return journey.How the Telephone Tree is to be usedEach contact name has a number as detailed on form Appendix XV, pages 39-40. These numbers correspond to those on the telephone tree diagram. Each parent receives a copy of the Contact Numbers form, the telephone tree diagram and a letter describing how to use the telephone tree system.The group leader contacts number 1 on the Contact Numbers form who then telephones numbers 2, 3 and 4, who in turn contact 5 thro' 13 and so on. If a person telephoned is unobtainable the next person in the chain is telephoned and the unobtainable person is tried again later.the telephone tree1234567891011121314 15 16 17 18 1920 21 22 23242526272829303132 33 34 35 36 37 38 39 40