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06www.rockleyadventure.coM 01202 677 272pupil detailsparental consentnames listYou will require the written consent of Parents/ Guardians that their son/daughter may participate in the planned activity trip and we have provided an example Consent Form for your use (Appendix IV, page 27).In order for us to arrange insurance cover, plan activity groupings and accommodation space, we require a list of names that includes EVERYONE in your party. Your names list must include not just the details of the full paying group places but also the details of all accompanying adults (free places), half price places and any additional adult places. Please use the format below when providing information on sailing experience, swimming ability and dietary requirements using number 1, 2 or 3 in each category:sailing experience (please select as appropriate)This is only necessary for groups taking part in RYA sailing courses.1 - No sailing experience 2 - Limited sailing experience 3 - Some sailing experienceSwimming Ability (please select as appropriate)This is only necessary for groups taking part in RYA sailing courses.1 - Non swimmer 2 - Weak swimmer (up to 50m) 3 - Competent swimmer (50m+)Dietary Requirements (please select as appropriate)This is only necessary for groups taking part in RYA sailing courses.1 - None 2 - Vegetarian * 3 - Special *** for vegetarians please specify if eggs, cheese etc are acceptable ** for special diets please give as much information as possible eg for gluten-free diets a suggested menu would be helpful (obtained from the parent/guardian) and it may be advisable for the child in question to bring a small supply of appropriate foodstuffs to supplement our meals - please contact us if you require further information or assistance regarding dietary requirements* See following sections ** See following sectionsamendments to names listAny amendments to your booking MUST be made in writing. No change to your booking will be actioned until we receive written confirmation of the amendment from you. Please note that changes to your booking may incur a charge as detailed belowAdditional PlacesSubstitution of names (up to within 2 months of departure date)Cancellation of place/s- No charge- £20 per substitution*- Cancellation charges apply**

07www.rockleyadventure.coM 01202 677 272pupil detailsSubstitution of Name/sCancellation of Place/sIf one of your group cancels before your final balance payment is due then their deposit can be transferred to another child for an administration fee of £20.00. This means that the child cancelling can receive a refund of either their 1st deposit or their 1st and 2nd deposit less the administration fee.If one of your group cancels before your final balance payment is due and no substitute child can be found, this is deemed a cancellation and the child forfeits the 1st or the 1st and 2nd deposits paid.If a child cancels within 8 weeks of your departure date then this is deemed a cancellation regardless of whether a substitute is available. In this instance the child forfeits all monies paid unless the cancellation is subject to an insurance claim. The date of cancellation is the date we receive written confirmation of the cancellation at our office in Poole - please email details of cancellation to:schoolsadmin@rockleyadventure.comcancellation chargesLose 1st deposit of £50.00Try to ensure that ALL correspondence with us is in writing - whether by post, fax or email.We deal with many bookings and therefore you should quote your booking reference number in all correspondence.If you do discuss your booking or trip with us by telephone, we suggest you keep a record of your conversation. All correspondence and telephone calls made to our office are noted on our database.. Please keep copies of all the correspondence you send to us. . Please ensure you retain copies of all the correspondence we send to you in respect of your trip booking.BEFORE 1st February 2011Lose 1st & 2nd deposit of £110.00After 1st February 2011 but before final balance is dueLose FULL cost of placeAfter final balance is dueIf the reason for cancellation is covered by the insurance policy then a claim can be made for the amount of money paid (there is an excess of between £20 & £50 on ALL claims and the insurance premium will also be deducted from any settlement).In the case of cancellation where the insurance company reimburses the cost of the trip we normally reimburse the cost of the insurance excess as a credit note against a new group booking made within 12 months.Further information regarding the insurance policy can be found on pages 13 - 15 of this guide and on our website: www.rockleyadventure.com/insurancecorrespondence