08www.rockleyadventure.coM 01202 677 272Payment SchedulePlease make parents aware that all payments are Non Refundable, unless cancellation falls within the terms of the Travel Insurance policy. If a pupil cancels up to 8 weeks prior to departure date and a substitute pupil can take up their place we can transfer the place for an administration fee of £20. Use our Record of Payments form (Appendix III, page 26) and parent record cards to help keep track of how much each member of the group has paid and on what date each payment is made.1st Deposit£50.00* per paying placesPlease note that your provisional booking is only valid for 15 days and bookings are not confirmed until we have received a completed booking form and deposit payment.* In certain circumstances, we may ask for a different deposit amount at the point of making a booking. This will be discussed prior to you launching your trip.ASAPRockley Adventure Trips Payment Schedulepaymentamount duedue date2nd Deposit£60.00 per paying placesTo include:. Full Price Places . Half Price Places * . Additional Adult Places** see page 3 for information on concessionary places.1st February 2011Final BalanceOutstanding balance of trip cost, plus any additional activities or supplements booked.8 Weeks before Departure. See your confirmation of booking for exact date.Our payment schedule is designed to offer you an extended period over which to make your trip payments. Where Early Booking or any other promotional incentives have been applied to your booking, these are subject to the payment schedule being followed. In the event of late payment, you will no longer be eligible for any discount / concessions made. You will need to design your own schedule of payments for parents and this should take into account school holidays and the time taken for cleared funds to become available.
09www.rockleyadventure.coM 01202 677 272travel arrangementsTransport via Executive Coach is included in all our overseas trips and the standard trip duration is 8 days and 7 nights.You will normally receive our Provisional Travel Details in February after we have received your 2nd Deposit payment. If you are giving travel information to parents/guardians, please make it clear to them that, at this stage, these arrangements are provisional and that there could be changes.Our Final Travel itinerary is issued upon receipt of your Final Balance Payment, which is due 8 weeks before your departure date.Independent Arrivals / DeparturesWhere individual members of your group choose not to travel with the rest of the school party, we must be advised in writing of their intended means of transport and arrival / departure time. In addition, they must be made aware that the group's travel insurance does not cover them for this independent travel and they must cover this themselves.No reduction in cost is available for individuals who do not travel with the rest of the group.Airport, Railway and Coach TransfersIt may be possible for Rockley Adventure to arrange for any children or accompanying staff/adults who travel independently of the school party to be collected from or dropped off at local airports or stations.Please be aware that this service is subject to availability, charges will apply and arrangements can only be made via our schools administration team in the UK.Channel Crossings - Coach TravelWe place a booking with the ferry operator upon receipt of your group's 1st Deposit payment, which may well be before the sailing times are confirmed.Please be aware that any times provided are provisional and will not be confirmed until we issue the Final Travel Itinerary on receipt of your final balance payment.. The ferry ticket is retained at the ferry terminal and is collected by your coach driver. Your ferry reservation number is notified to you on your Final Travel Details.. It is your responsibility to confirm final numbers for your group, your coach driver will provide you with a Passenger List form, in duplicate, to complete for the Ferry Company prior to embarkation at the port.. For small groups sharing a coach, the ticket and Passenger List form will cover ALL persons aboard the coach.The check-in and boarding procedures at the ferry terminal are normally co-ordinated by your coach driver.Cross Channel RoutesOur normal cross Channel route is via Dover-Calais. Alternative routes across the Channel may be available, however these crossings will incur a supplementary cost. Please contact the schools admin team for a quotation.CoachesFor groups with transport booked from their own school pick-up point, an executive coach with reclining seats, lap belts, dvd and toilet will collect you in good time to enable you to arrive at the ferry terminal check-in 1 hour prior to sailing.NOTE: Coaches with more than 49 seats may not have all the facilities described above.Remember to take suitable dvds for your coach journey.Shared / Feeder CoachesFor groups of less than 35 full paying, we may arrange for them to share transport with another group.